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   This Style Guide is intended as an answer to the most frequently asked questions regarding the preparation of manuscripts for submission to INSTAP Academic Press.

1. Preparation of Manuscripts [Back to Index]

   Authors should follow The Chicago Manual of Style, 15th ed., and Merriam-Webster's Collegiate Dictionary, 11th ed., for any issues not addressed here.
   File submission can be accomplished using CD-R or via the internet. Contact the Press for instructions.

1.1. Preparation of Text [Back to Index]

   INSTAP Academic Press only accepts manuscripts for publication in American English. The manuscripts should be submitted in Microsoft Word for PC (not Macintosh) both as a hard paper copy and on a disk. They should be double-spaced. Do not use footnotes or endnotes, only parenthetical citations. The author should use “Spell Check” and “Grammar Check” for American English before submission. Do not use two spaces after a period. Use boldface only for catalog numbers. The font size should be 12 points. Insert diacritical marks using the pull-down menu (“Insert”) in Microsoft Word.

1.2. Preparation of Illustrations [Back to Index]

   Images may be submitted digitally, which is the preferred format. Photographs (for publication as halftones) and line drawings (to be published as black-and-white images with no intermediate gray tones) are published in different ways; if prepared as digital images, they must be submitted differently and each image should be submitted as a separate file. Avoid combining grayscale images and black-and-white line drawings in the same digital file. See Table 1 for all specifications. Always include a high quality paper hard copy of all digital images. If some of the images are to be submitted as original photographs, the author should contact the Press for guidelines. The Press cannot be responsible for material that is lost or damaged in shipping.
   If author(s) would like figure(s) and/or photo(s) to be printed in color, a high quality color hard copy should be provided. All efforts will be made for precise color match to the submitted proof, but this may not always be possible. Digital color images should be submitted in CMYK color mode only, not RGB. A $1000 subvention per page of color images is required for printing.
   Label all tables, figures, and plates with author name, table/figure/plate number, and file extension both on the hard copy and as the digital file name. Any multipanel images (i.e., with parts labeled a, b, c, etc.) should be submitted as individual image files.
   Submit a separate list of figures, plates, and tables in two forms: captions (to go under the illustrations) and titles (to go in the front matter).
   Avoid turn pages (pages with the top at the left side of the page, i.e.,“landscape format”) unless absolutely necessary (for example, for a few maps and plans). Avoid “fold-out” plans or large plans folded up and inserted in the back of the book. Use details instead.
   If images are copied from other publications, parenthetical citations with acknowledgments must be included in the captions of the images. Authors must obtain permissions to reproduce copyrighted material, and this is also stated in the Author Contract. The following conventions should be used in the citation:

   If no change is made to the image, authors should only reference the source. Please use this Image Permission Form when corresponding with authors/publishers.

1.2.1. Black-and-White Photographs and Slides [Back to Index]

   Photographs should be 300 dots per inch (dpi) in grayscale mode, saved in a TIFF file format, using LZW compression in Mac format (see Table 1), at the final size they will be reproduced (usually 3.125 inches wide as a single column or 6.5 inches wide if the image is to go across thes page). Catalog numbers may be entered in a sans serif font (Arial), but the page and plate numbers and captions will be inserted at the Press (see Pl. 1).
   Slides should be scanned 1:1 at a very high resolution (about 2000 or 2400 dpi). When they are enlarged to the dimensions needed for publication, the resolution will decrease, although probably not to 300 dpi. Once all the images have been resized, the dpi should be reduced to 300 dpi for commercial printing (see Chart 1 for an example). Images should be grayscale and saved as TIFF files with LZW compression in Mac format.
   The Press does NOT accept low resolution (less than 300 dpi) images.

1.2.2. Black-and-White Drawings [Back to Index]

   Make all drawings fit a single page (exclusive of margins). Also, take note of the space needed for the caption (see Fig. 1). If plans or maps are too large, use a master plan with rectangles on it, and publish the enlarged details on other pages. The author should compose the pages of profile drawings or other small images (see Fig. 1). The drawings should not extend into the margins.
   Use clean black lines in all drawings, tables, and charts. Avoid grayscale if at all possible. On maps and plans, include a north arrow, a scale in km/m, and a key whenever necessary. Graphs must have all axes and lines labled. General titles of illustration should appear in the table/chart/figure/plate caption, NOT in the image itself. All lettering should be 8–12 pt. type size in a clear sans serif font. All text within a figure should be about the same size to aid reducibility and/or enlargement. Do not make labels too large for a figure. Avoid bold face type in all images. Place a white background behind letters that cross a dark or textured area.
   Drawings (such as pottery profiles and black-and-white charts and maps) may be submitted as digital images, either TIFF or vector EPS files. If they are TIFF files, they must be scanned at 1200 dots per inch as a bitmap black-and-white image (not as grayscale) and edited in Adobe Photoshop before submission. They may be converted to grayscale in Photoshop in order to edit the images. When finished editing, convert the mode from grayscale back to bitmap! BE SURE TO SELECT "50% threshold" when converting back to bitmap mode. Images must be saved at 1200 dpi as bitmaps (NOT GRAYSCALE) and saved as TIFF files with LZW compression, at the final size they will be reproduced.
   If your line drawing is an EPS vector file, then resolution is not a factor. EPS files should have all fonts converted to outlines.
   Sizes for most excavation reports are 3.125 inches wide if the drawing is to be inserted within a single column or 6.5 inches wide if the image is to go across the page. If the Press frames the image with a box, it should be either 2.80 inches wide or 6.25 inches wide, leaving room for the margin around the image and within the box.
   Text and catalog numbers in the black-and-white drawings should be in a sans serif font (use Arial). Use the same font for all illustrations in the book. Page and plate numbers and captions will be inserted at the Press (see Fig. 1).
   If original artwork is to be submitted for the Press to scan, the author should contact the Press for guidelines.

1.2.3. Calculating Image Size for Final Publication [Back to Index]

   All artwork should be submitted at 100% of final print dimensions. Art should be created or scaled to the size intended for final printing. No enlargement should be necessary. Artwork should NOT be resampled in the process. Oversize and undersize images should be scanned at 100% using this formula:

Chart 1. Example showing use of the scanning formula.

2.3. Greek Language [Back to Index]

   All Greek will be put in the Symbol Greek II Unicode font. If the author does not have access to this font, the Press is willing to type the Greek (always submit a paper hard copy in another font). Avoid Greek in the body of the text unless absolutely necessary. Ensure that all Greek text is correctly accented.
   If quoting an ancient Greek text, follow the polytonic system of accents.
   In the list of References, authors’ names should be in the Latin alphabet, but all titles of books and articles in Greek should be written in the Greek alphabet. We prefer Greek entries to be accented according to their original publication.

2.3.1. Transliteration of Greek Words [Back to Index]

   No single system exists for transliteration of Greek letters into Latin letters for publication in English. Retain the aspirate for names of churches and saints because they have been in the English language in this form for many years. The Press strongly prefers the transliterations listed in Table 2:

2.3.2. Names of Greek Places that also Have English Names [Back to Index]

   If an English name exists, use the English version.

2.6. Punctuation [Back to Index]

   Use American punctuation marks for quotation marks and question marks.

2.7. Topography [Back to Index]

   All images should contain labels for identifying features discussed in the text, especially elevations in masl, site locations, bodies of water, etc.

2.7.1. Compass Directions [Back to Index]

   Fully spell compass directions. Do not abbreviate them:

   Each citation must appear in the reference list, and every reference listing must be cited somewhere in the text. All forthcoming works must be under contract with a publisher. Please provide the publisher’s name and city in the reference listing. Works in preparation without a contract are not acceptable sources.

   References in Greek lexica should be given in Greek type, e.g., Suda, s.v. Πλούταρχος.
   Translations of ancient works should be listed in the bibliography. In citations, credit for translations should be given as follows: Hom. Il. 2.569–577, trans. Murray 1924. The bibliographic entry for this citation would read: Murray, A.T., trans. 1924. The Iliad, by Homer, Cambridge, MA.

3.2. References [Back to Index]

   Submit an alphabetical list of all references cited. The system preferred by the Press is mainly based on the system used by Hesperia. The following examples provide samples of the full reference list entry (R) and corresponding in-text citations (C). See also Section 2.8.

3.2.1. Books [Back to Index]

   List author (last name first, followed by first and middle initials), followed by year of publication, followed by a period, then title of book in italics, followed by city of publication. Do not put a space between the initials of the author. Set off the city with a comma. The comma following the italics, if it is not part of the title, is not set in italics. For English titles, capitalize the first letter of the first word and of subsequent words except for articles, conjunctions, and prepositions. Articles after colons in a book title should be capitalized. For foreign languages, follow the rules of the country in question. Put all volumes of a single book in Roman numerals and all page numbers and series numbers in Arabic numbers. Omit titles like Sir, Dr., or Capt., even if they are in the original. If the original has no punctuation between a title and subtitle, insert a colon. Use the “Hanging Indent” sliding indicator at the top of the screen in Microsoft Word to set the second line’s indentation.

3.2.1.1. One Author

    R: Barber, R.L.N. 1987. The Cyclades in the Bronze Age, London.
    C: (Barber 1987, 22)

3.2.1.2. One Editor

    R: Branigan, K., ed. 1998. Cemetery and Society in the Aegean Bronze Age (Sheffield Studies in Aegean Archaeology
             1), Sheffield.
    C: (Branigan, ed., 1998, 112)

3.2.1.3. Two or More Authors or Editors

    R: Halstead, P., and C. Frederick, eds. 2000. Landscape and Land Use in Postglacial Greece (Sheffield Studies in
           Aegean Archaeology 3), Sheffield.
    C: (Halstead and Frederick, eds., 2000)

    R: Özgüç, T., and M. Akok. 1958. Horoztepe: An Early Bronze Age Settlement and Cemetery, Ankara.
    C: (Özgüç and Akok 1958)

3.2.1.4. Book in a Series

   Put the name of the series in parentheses after the title. The series name is in italics. Parentheses are not in italics.

    R: Bosanquet, R.C., and R.M. Dawkins. 1923. Unpublished Objects from the Palaikastro Excavations (BSA Suppl.
           Paper 1), London.
    C: (Bosanquet and Dawkins 1923)

    R: Olivier, J.-P., and L. Godart. 1996. Corpus Hieroglyphicarum Inscriptionum Cretae (ÉtCrét 31), Paris.
    C: (Olivier and Godart 1996)

    R: Scarre, C., and F. Healy, eds. 1993. Trade and Exchange in Prehistoric Europe (Oxbow Monograph 33), Oxford.
    C: (Scarre and Healy, eds., 1993)

    R: Hallager, E., and B. Hallager, eds. 2000. The Greek-Swedish Excavations at the Agia Aikaterini Square, Kastelli,
           Khania, 1970–1987. II: The Late Minoan IIIC Settlement (SkrAth 4°, 47 [II]), Stockholm.
    C: (Hallager and Hallager, eds., 2000, 163–165)

3.2.1.5. Book with Several Volumes (Citing the Work as a Whole)

   Put the volume numbers after the title, with no comma. The volume numbers are not in italics. Give all the years of publication.

    R: Evans, A.J. 1921–1935. The Palace of Minos at Knossos I–IV, London.
    C: (Evans 1921–1935, I, 555, fig. 430)

3.2.1.6. Book with Several Volumes (Citing a Particular Volume)

    R: Soles, J.S., and C. Davaras, eds. 2008. Mochlos IIA: Period IV. The Mycenaean Settlement and Cemetery:
            The Sites (Prehistory Monographs 23), Philadelphia.
    C: (Soles and Davaras, eds., 2008, 76–77)

    R: Morrison, J.E., and D.P. Park. 2008. “Appendix A: Reconstructing the Ritual Killing of the Ceramic Vessels from
            Tomb 15,” in Soles and Davaras, eds., 2008, pp. 207–216.
    C: (Morrison and Park 2008, 208–209)

    R: Tsipopoulou, M. 1990, “Νέα στοιχεíα για τη Μινωική κατοíκηση στην περιοχή της πóλης της Σητεíας,” in
          Πεπραγμένα του ΣΤ' Διεθνούς Κρητολογικού Συνεδρίου A' (2), Chania, pp. 305–321.
    C: (Tsipopoulou 1990, 308–310)

3.2.2. Articles [Back to Index]

   For an article, put the title in English quotation marks and set it off with a comma, followed by the journal or its abbreviation (in italics) and the volume number (not in italics). Put the comma before the final quotation mark. Put the page numbers at the end, set off with a comma. Use the abbreviations of journals employed by the American Journal of Archaeology (AJA 111.1 [2007], pp. 14–34). For English titles, capitalize the first letter of the first word and of subsequent words except for articles, conjunctions, and prepositions. Articles after colons in an article title should be capitalized. For all other foreign languages, follow the rules of the country in question. We prefer Greek entries to be accented according to their original publication. Put all volumes in Roman numerals and all page numbers in Arabic numbers. Express the full range of page numbers, i.e., do not use inclusive numbers.

3.2.2.1. One Author

    R: Renfrew, A.C. 1969. “The Development and Chronology of the Early-Cycladic Figurines,” AJA 73, pp. 1–32.
    C: (Renfrew 1969, 10–15)

3.2.2.2. Two or More Authors

    R: Baumann, A., G. Best, and H. Wachendorf. 1977. “Die alpidischen Stockwerke der südlichen Ägäis,” Geologische
             Rundschau 66, pp. 492–522.
    C: (Baumann, Best, and Wachendorf 1977)

3.2.2.3. Article in an Edited Volume

   If more then two articles in an edited volume are referenced, then please separate the volume as its own entry. The individual articles may then refer to the edited volume.

    R: Hauptmann, A. 1989. “The Earliest Periods of Copper Metallurgy in Feinan, Jordan,” in Hauptmann, Pernicka,
             and Wagner, eds., 1989, pp. 119–135.
    C: (Hauptmann 1989, 130–135)

    R: Moody, J.A. 2000. “Holocene Climate Change in Crete,” in Halstead and Frederick, eds., 2000, pp. 52–61.
    C: (Moody 2000, 55)

    R: Reese, D.A. 2007. “Faunal Remains from the Sacred Spring (Corinth),” in Betancourt, Nelson, and Williams,
             eds., 2007, pp. 291–298.
    C: (Reese 2007)

   The bibliography may include the complete citation if two or less articles in an edited volume are referenced:

    R: Moody, J.A. 2000. “Holocene Climate Change in Crete,” in Landscape and Land Use in Postglacial
            Greece (Sheffield Studies in Aegean Archaeology 3), P. Halstead and C. Frederick, eds., Sheffield,
            pp. 52–61.
    C: (Moody 2000, 55)

    R: Reese, D.A. 2007. “Faunal Remains from the Sacred Spring (Corinth),” in Krinoi kai Limenes. Studies in Honor
            of Joseph and Maria Shaw (Prehistory Monographs 22), P.P. Betancourt, M.C. Nelson, and H. Williams, eds.,
            Philadelphia, pp. 291–298.
    C: (Reese 2007)

3.2.2.4. Author with a First Initial Transliterated from the Greek as Two Latin Letters

    R: Tsountas, Ch. 1898. “Κυκλαδικά,” ArchEph 1898, pp. 137–212.
    C: (Tsountas 1898)

3.2.2.5. Journal or Newsletter with Several Issues Beginning with Page 1 in Each Issue

   Place the issue number in parenthesis after the volume number.

    R: Hanke, H. 1994. “Der Bergbau und die Mineralien von Lavrion, Griechenland,” Emser Hefte 15 (2), pp. 1–80.
    C: (Hanke 1994, 1–10).

3.2.2.6. Several Citations by Same Author(s)/Editor(s)

   For the second entry and succeeding entries, insert three em-dashes followed by a period in place of the author’s name. Arrange the entries chronologically. For two entries in the same year, order the entries alphabetically by title and assign the entries successive letters (a, b, c, etc.). All edited works should be listed after all authored works.

Branigan, K. 1968a. Copper and Bronze Working in Early Bronze Age Crete (SIMA 19), Lund.

———. 1968b. “Silver and Lead in Prepalatial Crete,” AJA 72, pp. 219–229.

Branigan, K., ed. 1998. Cemetery and Society in the Aegean Bronze Age (Sheffield Studies in Aegean Archaeology 1),
    Sheffield.

Branigan, K., Y. Papadatos, and D. Wynn. 2002. “Fingerprints on Early Minoan Pottery: A Pilot Study,” BSA 97, pp. 49–53.

Hood, M.S.F. 1971. The Minoans, London, New York, and Washington, D.C.

———. 1983. “The ‘Country House’ and Minoan Society,” in Krzyszkowska and Nixon, eds., 1983, pp. 129–135.

———. 1990a. “Autochthons or Settlers? Evidence for Immigration at the Beginning of the Early Bronze Age in Crete,”
    in Πεπραγμένα του ΣΤ ´ Διεθνούς Κρητολογικού Συνεδρίου A ´, Chania, pp. 367–375.

———. 1990b. “Settlers in Crete c. 3000 B.C.,” Cretan Studies 2, pp. 151–158.

3.2.2.7. A Journal without Volume Numbers

   Use the year as a volume designation.

    R: Tsountas, Ch. 1898. “Κυκλαδικά,” ArchEph 1898, pp. 137–212.
    C: (Tsountas 1898, 200)

3.2.2.8. Articles and Journals with Delayed Date of Publication

   Occasionally, a journal prints a volume after the date in the sequence of volumes and places both dates on the title page. Both years should be listed in the bibliography, with priority given to the first year (libraries usually place the first year on the spine of the volume and file the series sequentially).

    R: Davaras, C. 1971. “’Aνασκαφἠ εἷς Στúλον ’Aποκορώνου,”  ArchDelt 26, (B ´, Chronika) [1975], pp. 517–519.
    C: (Davaras 1971)

3.2.2.9. Book Reviews

    R: Day, L.P. 2008. Review of The Chrysokamino Metallurgy Workshop and Its Territory, by P.P. Betancourt, AJA 112, pp. 767–768.
    C: (Day 2008)

    R: Scotton, P.D. 2008. Review of The Aegean from Bronze Age to Iron Age, by O. Dickinson, BMCR 2008.01.62.
    C: (Scotton 2008)

3.3. Unpublished Works [Back to Index]

    R: Keller, D.R. 1985. Archaeological Survey in Southern Euboea, Greece: A Reconstruction of Human Activity
           from Neolithic Times through the Byzantine Period, Ph.D. diss., Indiana University.
    C: (Keller 1985)

3.4. Encyclopedia or Corpus [Back to Index]

    R: Gill, M.A.V., W. Müller, and I. Pini, eds. 2002. Iraklion Archäologisches Museum. Die Siegelabdrücke von Knossos:
            Unter Einbeziehung von Funden aus anderen Museen (CMS II, 8.1), Mainz.
    C: (Gill, Müller, and Pini, eds., 2002, 389 [CMS II, 8.1 no. 248])

3.5. Papers [Back to Index]

    R: Murphy, J.M. 2008. “Time and Death: A Reassessment of LH IIIC Activity in the Tombs around the Palace of
            Nestor, Pylos.” Paper read at the 109th Annual Meeting of the Archaeological Institute of America, 3–6
            January, Chicago.
    C: (Murphy 2008)

3.6. Web Page [Back to Index]

   Please try to avoid referencing websites because their stability in the future is not guaranteed.

    R: Martin, L., and N. Russell. 1997. “Animal Bone Report,” Çatalhöyük 1997 Archive Report, http://catal.arch.cam.ac.uk.
    C: (Martin and Russell 1997)